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Keeping Your Office Equipment Sanitized

March 16, 2020 by Drew Smith

With the ongoing pandemic of the coronavirus (COVID-19), many offices are asking how to effectively stop the spread of germs and keep employees safe. Keeping office equipment like your copiers and printers sanitized and practicing social distancing is critical to ensuring your staff can stay productive while also limiting risks of spreading germs.

Office Equipment Sanitation Practices

  • Wipe down the touchscreen, buttons and any other commonly touched places on the device with a damp cloth. Most household cleaners are acceptable to use except pure bleach. It Is also imperative that you do not spray anything directly on the device as it could seep into the inside of the machine and cause costly problems.
  • It is a good idea to have a hand sanitizer station next to your office’s shared copier so staff can clean their hands after each use.
  • Setting aside a few times a day to wipe down the copier with alcohol wipes is a good practice to implement.
  • If the shared copier is in high demand and you do not have a printer in your office, one way to practice social distancing and ensure you still get your prints made is to utilize your copier’s job storage. Go into your printer properties and find the job storage option. This feature will allow you to pull your print job from the device at a later time when the foot traffic has gone down.
  • Each work environment is different. For some, masks and gloves may be readily accessible and encouraged. If so, incorporate them into your interactions with shared devices.
  • Consider using the shared copier at certain points in the day versus every time you may need to scan or print. By doing this, you can limit the amount of times you could be exposed to germs from a shared device or interactions close by.

What to Avoid

  • Try to be cautious of the environment around you and limit the amount of close interactions you have with people when utilizing your equipment. If there is a line at the device, stand back at least six feet until the person has completed their session.
  • Bleach on your copiers and printers is not recommended and can damage the devices. Though household cleaners with bleach are acceptable.
  • Avoid cleaning the internal units of a copier, especially with any type of liquid.
  • If you are sick, consider staying home or avoiding the shared copier or printer if possible.

While there is no guarantee that these practices can keep you from contracting the coronavirus, they will help you put your best foot forward in protecting yourself and others who may be more at risk. If you have further questions about how to utilize your office equipment in the wake of the coronavirus please reach out to us online or at 800-648-7081.