5 Steps to Securing Your Office Communications

July 31, 2019 by Drew Smith

Remember those “good old days” at the office when the worst thing you had to worry about was breaking up a water cooler gossip-fest? Today’s managers are charged with the Herculean task of warding off cyber threats that seemingly morph and multiply faster than box office superheroes. Securing your office communications can quickly become a daunting task.

And while state-of-the-art office technology like Multi-Function Printers (MFPs) streamlines printing, copying, and scanning functions, a smooth interface to programs such as Dropbox, Google Drive and SharePoint, also makes them vulnerable to data storage and connectivity breaches.

For instance, hackers deploy Ransomware to infiltrate office communications through the commonly used protocol, SMB (Server Message Block). Your scanner uses this protocol whenever the standard scan-to-folder function is activated, you select an email address, and hit SEND.

Short of pulling out that old Rolodex or resorting to stone tablets and chisels, managers will need to stay diligent as office communications grow ever more sophisticated.

So what’s the work-around? In this case, the solution is as simple as making your employees aware of the threat and seeking out equipment that meets updated standards. Applications like AccuSender by Biscom eliminate the necessity of a fax modem (and phone line) from the device entirely. But if you’re still overwhelmed, you’re not alone.

Don’t Call Out Sick, Call Copiers Plus
With 30 years of industry experience, Copiers Plus recommends the new Kyocera MFP Series. Overwriting and encryption features are standard across the product line through a data security kit. These processes run automatically so there’s no need for special programming or extra training.

Let’s Drill Down:

With the Copiers Plus Proprietary Discovery Process, your organization’s managed print, document management, and networking systems will be efficient and secure. Five Important Steps:

Risk Review: The Copiers Plus team assesses network and systems compliance with your specific industry standards and catalogues any vulnerabilities.

Efficiency Assessment: We analyze your organization’s workflow and communications pipeline to flag inefficiencies and weaknesses.

The Big Reveal: We present a customized plan for improvement along with recommendations for the equipment to get you there.

Solutions Implementation: We execute installations, build-outs, and training.

Monitor & Review: We conduct regular remote monitoring and onsite reviews to ensure all systems are compliant and performing optimally.

If your next office communications involves anything other than carrier pigeon, check in with us again soon.